If you are a student, then it might be possible that you are assigned with writing a memorandum task, but due to lack of knowledge of composing a memorandum, you are struggling to create one.
In this article, you will get to know all solution for your concerned queries regarding the memorandum.
What Is Memorandum?
A memorandum is a written message or information used to communicate with a specific audience.
It is a formal official document, commonly circulated and presented by an organization's officials; it is the most significant and efficient way of communication. It is considered as an intraoffice tool, which has a clear purpose:
- A person writes a memo with some purposes in mind. It is used:
- To inform
- To inquire
- To report
- To suggest
- To remind
- To instruct
- To promote goodwill
- To communicate ideas, etc.
Some Memorandum Writing Tips
Like any other document, there are definite ways of writing a memo. Before start writing, you should have a clear understanding and critical information regarding which you are going to write. An adequate format, style and structure should be followed, which addresses its target audience. Keep in mind any discrepancy would lead to miscommunication and misunderstandings. Follow the useful tips of writing a memorandum:
- Make it Concise- The memo should be written in such a short and concise way to convey a useful message in straightforward wordings. Long written documents may lead to disinterest, so to avoid such things, summarize the information as much as you can.
- Use simple and straightforward language- Even though the memorandum is an official document, it would help you if you avoid using jargon. Be clear and stick to the main point objective of the memo without creating any confusion.
- Split the information into sections- Reading a long piece of information can be boring.
So divide the information into sections and subsections.
- Make catchy headings- Memorandum writing is a form of notice that is more formal and business-oriented. Thus, it is significant to ensure the memorandum's main heading should be the catch that engrosses and holds up the reader and listeners’ attention.
Structure Of Memorandum
There are majorly five parts of a memorandum, explained by Memorandum help experts, which are:
1. Heading segment—heading section has four subsections
To: Readers name and job title
From: Sender’s name and job title
Date: Complete name
Subject: Reason for writing a memo
2. Opening Segment
In this segment, one had to write the explicit purpose of a memo, and it must include the reason and motive of writing a memo.
- Context
It is the event and circumstance of an issue the writer is solving. Mention a clear-cut concise context in the memo.
- Task Segment
It is the segment; one must include the steps of solving the problem. Do proper research before writing so that only relevant and needy information mentioned in a memo.
3. Summary segment
If the memo takes more than one page, then one must add a summary segment. It is not compulsory for a short memo. It helps the audience to understand the main idea of the memo.
4. Discussion Segment
It is part where one should mention all the details, facts and ideas briefly. Start with the general information and then go for a specific one.
5. Closing Segment
Remember to finalize your statement with polite and positive sentences.
- Necessary Attachments
Attach all the necessary graph, facts and figures. Make references for attachments and add notations.
Memo Sample: A Departmental Memo
By following the above-given tips, you would address your audience clearly in an effective manner. However, if you need academic assistance to compose a memorandum to complete your college tasks, there are many experts on the web. Search, select and avail help from them.
